What can each role do?

Roles control who can edit queries and database connections versus who can only run existing queries. Admin roles can additionally manage billing, invite new members, and remove access. Exact role labels are visible in Settings > Team Members in your workspace.

Do invited members need their own database credentials?

No. SaturnSQL stores the database connection once at the workspace level. Invited members can run queries against it without having direct database credentials, which is one of the main reasons teams use a shared SQL workspace.

How do I remove someone from the team?

In Settings > Team Members, find the user and choose Remove. They lose access immediately. Any saved queries they created stay in the shared workspace, owned by the workspace, so nothing is lost.

Can I invite people outside my company?

Yes. SaturnSQL does not restrict invites by email domain. Many teams invite consultants or contractors this way. Use role assignment to give them only the access they need, and remove them when the engagement ends.

Inviting Team Members to SaturnSQL

Q: Are invites billed immediately?

Billing is per active user, so a pending invite does not affect your bill. Once a teammate accepts, they count toward your seat total. Check the pricing page for current per-seat pricing on each plan.

Last updated May 19, 2026 · By the SaturnSQL team

SaturnSQL is designed for teams. The shared query library, shared database connections, and team-wide history only work once your teammates are in the workspace. This guide covers how to invite them, what roles do, and the few things worth knowing about access management.

Step 1: Open Settings > Team Members

From your SaturnSQL workspace, open Settings > Team Members. You will see two lists: current members and pending invites. The current members list shows everyone with active access; pending invites show people who have been invited but have not yet signed up.

Step 2: Invite by email

Click Invite member and enter one or more email addresses. The invited person will get an invitation email with a link to sign up and join your workspace. If they already have a SaturnSQL account on the same email, accepting the invite simply adds your workspace to their account.

Tip: Invite teammates using the same email they use for Google Workspace or Slack. It makes account management easier later, and lets them sign in with Google rather than setting up another password.

Step 3: Pick a role

Each invite gets a role. Roles control who can do what in the workspace. The exact role labels appear in Settings > Team Members; conceptually they split along these lines:

Admin-level — can do everything: edit queries and connections, invite and remove members, manage billing.
Editor-level — can write, edit, save, and run queries; can manage database connections; cannot manage billing or team membership.
Viewer / runner-level — can open and run existing saved queries but cannot edit them or change connections. Good for stakeholders who want to refresh a dashboard without breaking it.

Roles can be changed later from the same Settings > Team Members page, so start conservatively and grant more access as needed. There is no audit cost to running with one admin and the rest as editors.

Step 4: Send the invites

Send the invites. They appear in the pending list until accepted. From that list you can:

Resend — if an invite was missed or filtered to spam, resend it.
Cancel — revokes a pending invite. Useful if you invited the wrong address.
Copy invite link — share it through your preferred channel if email is unreliable.

What invited members see

Once a teammate accepts, they land in the same workspace you do. They get access to:

The shared query library, including folders and tags
All database connections (without needing the raw credentials themselves)
Scheduled queries the team has set up
Recent run history for queries they have permission to see

They do not see anything in your personal scratch space, only what is in the shared workspace. So pre-populating the library with a few key queries before inviting people is a good way to make their first day smooth.

Removing access

To remove a teammate, open Settings > Team Members, find their row, and choose Remove. They lose access immediately and the next time they try to open the workspace, they will be signed out of it.

Queries they created stay in the shared workspace and remain owned by the workspace, so removing someone does not delete their work. Schedules they created continue to run, owned by the workspace.

Tip: When someone leaves, take a quick look at any schedules they personally connected via their Google account. If they used a personal Google account to authorize Google Sheets export, you may need to reconnect those schedules using a shared team Google account.

Common questions

Does inviting someone increase my bill?

Billing is per active user, so pending invites do not affect your bill. Once a teammate accepts, they count toward your seat total. See the pricing page for current per-seat costs.

Can I invite contractors or external collaborators?

Yes. SaturnSQL does not lock invites to a single email domain. Many teams invite consultants or vendor data analysts this way. Use the viewer role to give them just enough access to run queries, and remove them when the engagement ends.

What if my teammate is not seeing the queries I shared?

Two things to check: confirm they accepted the invite (not just received it), and confirm the queries are saved to the shared workspace, not your personal scratch space. Re-save the query into the shared library if needed.

Is there an audit log of who ran what?

Run history is available per query, including who ran it. Enterprise plans include workspace-wide audit logs. Check the pricing page for plan details.